NOTARIAL ACTS

What does it consist of?

Notarial records are public documents in which notaries, at the request of a party, record and certify events and details they witness or become aware of, which are not related to contracts.

These are regulated under Section 4, Chapter II, Title IV of the Decree of June 2, 1944, which approves the Regulations for the organization and operation of the Notary.

Finally, it is important to note that general meeting minutes and reference minutes, in the strict sense, can be requested via videoconference.

Types of Notarial Records

• Testimonial Records
  These records certify statements made by a person and the exact time they were given.

• Presence Records
  The notary is required to verify the condition of an asset in a specific location at a given time, with the possibility of capturing images if necessary.

• Claim Records
  The notary is requested to demand something from someone or to perform a specific action, documenting the request and the response received.

• Social Meeting Records
  These document statements, claims, documents, and decisions made during a company meeting.

• General Terms Filing Records
  The notary records the contractual terms that a company includes in its contracts as evidence that they were in effect at a specific time.

• Balance Records
  The notary certifies the final balance of an account or debt after performing the necessary calculations.

• Competition Records
  The notary's presence in a competition ensures the integrity of the results and the randomness of the selection process.

• Protocolization Records
  The notary incorporates legal and legitimate documents into their archive, whose content is confidential and cannot be altered.

Required Documentation

For Property Registration Records, the following are required:

• Property ownership documents.

• National ID card (DNI).

• If a company is involved, current powers of attorney or administrator appointments.

• Commercial Registry details.

• Land registry reference.

• Assigned property value.

The rest of the requirements are managed by us.

At the time of the initial signing, two witnesses are required to confirm property ownership. Later, announcements will be published in the corresponding City Hall.

For other Records, the following are needed:

• National ID card (DNI) of the involved parties.

• If a company is involved, current powers of attorney or administrator appointments.

• Details regarding the content of the record, whether it is for presence, notification, request, etc.

• If the record involves verifying images against reality, two identical sets of photographs must be provided at the time of the request.

In what situations can this service be used?

• To record an event or statement.

• To document the condition of an object.

• To notify someone about any matter.

  
  POLICIES

  What does it consist of?

  Notarial policies encompass notarial and commercial documents that formalize contracts inherent to the usual economic activity of commercial entities, mostly of a financial nature. However, contracts related to real estate are excluded from this category.

  There are various categories of policies, including loan policies, credit policies, leasing policies, factoring policies, discount policies, and pledge policies, among others.

  Lastly, remember that commercial policies can be requested via videoconference.

  Required Documentation

  • Identification documents of the signatories (ID card, passport, residence card, or NIE).

  • If a company is involved, authenticated copies of the public deed certifying its constitution, as well as the deed showing the representative powers of the person attending the notary, along with the real ownership certificate.

  • In certain situations, the approval of the shareholders' meeting authorizing the operation may be mandatory.

  In what situations can this service be used?

  In various circumstances, both individuals and companies require financial resources to realize their aspirations or projects.

  These funds can be obtained through the formalization of a loan or credit agreement with a banking institution.

  When subscribing to this type of agreement, it is crucial to have a detailed understanding of the terms and conditions to avoid potential surprises in the future.